What is a Visitor Record?

A visitor record is a document issued by Canadian immigration authorities that allows you to stay in Canada longer as a visitor. Unlike a visa, it doesn't grant entry into Canada; it only extends the duration of your stay. You might need a visitor record if you’re a visitor, a student authorized to study without a study permit, or a worker authorized to work without a work permit.

The visitor record includes a new expiry date by which you must leave Canada. This document doesn’t guarantee re-entry if you leave the country; it only applies while you remain in Canada.

When Do You Need a Visitor Record?

A visitor record is required if you want to extend your stay in Canada beyond your current authorized period. This might apply to:

1. Visitor – If you're in Canada on a temporary visa.
2. Worker or Student without Permit – If you’re authorized to work or study without a specific permit but need to extend that authorization.
3. Status Change – If you wish to change from an international student or worker to a visitor, you will need a visitor record.

To avoid any legal issues, apply for a visitor record before your current status expires. This expiry date can often be found on the entry stamp in your passport, or, if you don’t have a stamp, your status typically expires six months from the day you entered Canada.

How to Apply for a Visitor Record

Ideally, you should apply at least 30 days before your status expires. If you apply before your authorized stay ends, you’ll have "maintained status," which means you can legally stay in Canada until a decision is made on your application.

Applications can generally be completed online, and if approved, you’ll receive the visitor record in the mail.

Important Details 

Leaving and Re-entering Canada

A visitor record only extends your stay within Canada; it does not allow re-entry if you leave the country. For example, if you plan to visit another country and return to Canada, you’ll need a valid entry document, like a visa or an Electronic Travel Authorization (eTA), depending on your nationality.

Travelling Outside Canada

If you leave Canada while holding a visitor record, ensure that you meet re-entry requirements. If you’re from a visa-required country, you’ll need a valid visitor visa. If you’re visa-exempt and flying, you may need an eTA linked to your passport. U.S. citizens generally need a valid passport or travel document for re-entry, with NEXUS members having additional options.

Visa-Required Travellers

If you are from a visa-required country, you must have a valid visitor visa each time you enter Canada, unless you’re returning directly from the U.S. or Saint-Pierre and Miquelon. If you’re uncertain whether you need a visa, visit the official immigration website to check your eligibility.

Special Cases for Students and Workers

If you're a student or worker currently in Canada and you want to apply for a new visitor visa, you may do so if:

1. You already have a valid study or work permit.
2. You are in Canada and plan to leave but intend to return.

This applies if your current visitor visa has expired or was only valid for a single entry. You can submit your application for a new visitor visa from within Canada.

Final Tips

For a smooth transition and to avoid unintentional overstays:

• Track the expiration date of your current status.
• Plan ahead and submit your application for a visitor record at least 30 days before your authorized stay ends.
• Always verify re-entry requirements if you plan to travel outside Canada.

A visitor record helps you maintain legal status in Canada while enjoying an extended stay. However, it’s important to follow the rules and ensure you’re well-prepared if you decide to travel outside Canada. By understanding the purpose and limitations of a visitor record, you can make informed decisions about your stay in Canada.

Disclaimer: The above writing is not intended to be a source of legal advice. Please seek legal advice and use your own good judgement before choosing to act on any information provided above. If you choose to rely on this article, you do so entirely at your own accountability.